CHAPTER REFUND PROGRAM
If you do not provide the AAAA National Office with a prepared copy of your meeting notice, you will not be able to take advantage of the below benefits. If you do not have a meeting notice prepared, you can fill out the Meeting Notice Form and AAAA National will create a basic notice for your Chapter.
A Chapter Refund in the amount of $4.80 per member, per year is available to Chapters who qualify under the following criteria:
- The Chapter treasury is entitled to receive $0.40 per member in each membership quarter in which it conducts a membership meeting activity that is announced by an email notification sent to each Chapter member from the AAAA National Office.
- The National Office will provide an additional bonus of $0.80 per member ($1.20 total) per membership quarter when the National Office receives your prepared meeting notice or the Meeting Notice Form that is emailed to firstname.lastname@example.org at least thirty (30) days prior to the scheduled date of the planned meeting, or, if an RSVP is required, the email must arrive at least thirty (30) days prior to the RSVP date.
Is the "Membership Meeting" Requirement Mandatory?
Yes. The AAAA National Executive Board does not believe that refunds accrue to Chapters automatically, and should only be provided to those Chapters as they participate in Association activities. Under this arrangement, a Chapter that does not meet in a particular membership quarter forfeits its Chapter refund to the National treasury for that quarter.
When are Chapter Refund Checks Distributed?
Chapter Refund checks are computed quarterly and are normally forwarded to the Chapter during the first ten days of the month after the membership quarter for which a Chapter claims a refund. They are not computed or forwarded at the time a Chapter conducts a membership meeting.
Should Chapter Refunds be Recorded?
Yes. The Chapter Treasurer is responsible for recording all Chapter monies received. There are no specific "accounting forms" provided by the National Office. The Treasurer may draft any "Receipts and Disbursements" ledger format that will serve this purpose. Shortly after each December 31, the Chapter will be asked to return a "Chapter Statement of Receipts and Disbursements" on an AAAA-provided form. This form, which is to be signed by both the Chapter President and Treasurer, is solely for National records since the AAAA is required to have these forms available for IRS inspection should they request a review of overall financial records.